FAQ's

Blue Barn is committed to creating the magical day of your dreams!  Our wedding packages are  inclusive rates to create a hassle-free planning process.  Here are answers to a few common questions, and of course, feel free to contact us if you don't see your question listed here.

 

Q: What is the price for a wedding at your venue?

Fill out our Contact Form and you will be sent a brochure with all packages and pricing based on your estimated size. Standard venue packages start at $3600 for 150 people ($3800 for 2021).  Discounted specials are offered for Sunday weddings.  Most Saturday weddings range between $6500-$9500 with food and beverage included. *based on the size of the event. 

We also have an optional 2 day rental (Friday/Saturday).

 

Q: Are tables and chairs included in your wedding package price?  

A: Yes, all your tables and chairs for both the ceremony and reception are included.  We have 300 nice padded white chairs available along with round 60" and 8' banquet tables.  

 

Q: We have a caterer we really want to use, can we bring in our own food?

A: Outside food catering with proper delivery and serving dishes to keep at food safe levels is allowed with a $350 carry-in fee.  A food liability waiver must be completed for outside food along with insurance certificate.  

 

Q: How many people can you host?

A: Our ideal size is 200 people or less.  

Q: What time does our wedding have to end by?

A: Blue Barn is adjacent to a residential area, therefore music must conclude by 10 PM for all outdoor events, with cleanup completed by 11 PM on Friday and Saturdays.  Sunday events must be concluded by 8pm with a 9pm cleanup deadline. A $100 fee will be assessed if the DJ or band does not comply with the music ending time.  

Q: How early can we start our wedding day?

A: For Saturdays weddings the grounds are unlocked at 9am to start decorating or begin hair/makeup. Standard wedding packages include 6 hours of event time (1 hour ceremony + 5 hour reception).  Earlier access can be added for a small fee.  

Q: How do we reserve a date and how much is the deposit?

A: To officially reserve your wedding date, we require a $1000 deposit with your signed contract.  All deposits are non-refundable. Six months prior to the wedding, 50% of the estimated balance, including food and beverage is due. Twenty five days before your event, your final count and balance is due.  All payments are non-refundable. 

 

Q: Is there a security fee? Is it refundable?

Yes, our security fee for damage and clean up is $300 and refundable 30-60 days based on the inspection after the event. 

 

Q: You have a beautiful pavilion for our reception but what do we do if it rains during the ceremony?

A: The majority of our weddings elect for an outside ceremony to take advantage of the beautiful scenery. In the case of inclement weather, you have several great backup options.  If your wedding size is less then 100 people, you can easily conduct your ceremony on Side A and keep the reception on Side B. For weddings over 115 people, you can elect to conduct your ceremony under the pergola while your guests watch from their assigned tables.  Another option is to rent an event tent for the ceremony at your desired outdoor location, and use the pavilion as planned for the reception party.

 

Q: Who sets up and breaks down all the tables and chairs?

Blue Barn staff will set up your tables and chairs for the reception based on an agreed diagram.  Clients are responsible for the cleanup and tear down of tables and chairs, or they may elect for cleanup service for a nominal fee. 

 

Q: Can we set up our own bartender/bar service?

A: No, Blue Barn will set up the bar service, as well as obtain the state-required Beer and Wine Permit.  We have many host and cash bar option to stay within most budgets and will work with you to find the right option for your event.  

No alcohol is permitted to be carried on the premises or self-served anywhere on property. People wishing to consume alcohol from the bar must be prepared to show a government issued identification card. Security is required if you have alcohol being served at the event and underage drinking is not tolerated.  Any coolers brought onsite will be confiscated. 

Q: We thought it'd be fun to have a specialty drink.  What are some options we could do?

A: There are many options to give your bar menu a special element of fun.  We offer a wide range of beer options including imports & local craft beers.   We also have a specialty Blue Barn berry sangria, wine spritzers, mimosas and more (some items may have an upcharge). 

Q: Can I use any vendor I choose?

A: We do allow vendors outside of our vendor list if they can provide their certificate of insurance for us to have on file and agree to our vendor policy. 

 

Q: Is smoking allowed on your premise?

A: Yes, we allow smoking in the designated smoking areas which are approximately 20 feet from the building.  We ask that all butts are disposed of safely and properly.    

 

Q: Do you have a place for the bride and bridesmaids to get ready?

A: Yes, the harvest event room is included in the package for the bridal suite.  It's a comfortable indoor event room for the girls to get ready, fully equipped with tables and electrical outlets, providing the option of having an on-site hair and make-up professional.   

 

Q: Does your event locations have overnight accommodations?

A: No, but there is a bed and breakfast a 1/2 mile away along with several Syracuse hotels just 6 miles away along with many more options in Warsaw and Goshen.  Many hotels are able to offer you a room block rate.   You may visit our Guest Resource page for lodging phone numbers. 

 

Q: Is there an option for transportation to the hotels so our guest can have a fun evening and stay safe? 

A: Yes, we have a vendor list with some listed transportation companies with shuttle buses and limos

 

Q: What other wedding services to you provide?

A: Blue Barn is also a great location for Rehearsal Dinners, Bridal Showers, Engagement Parties, and Post-Wedding Brunches.